Privacy Policy
Last Updated: August 2025
We Take Your Privacy Seriously
Especially in progressive faith spaces, privacy isn't just a legal requirement—it's about safety, dignity, and protecting people who may be vulnerable due to their evolving faith journey or identity.
Information We Collect
When You Register
- • Name, email, phone number
- • Pronouns
- • Payment information (processed securely by Humanitix)
Registration Survey Questions
- • Faith journey and background information
- • Programming preferences and interests
- • Demographic information (optional)
- • Community connection preferences
- • Volunteer interests and skills
During the Event
- • Attendance at sessions (for planning purposes)
- • Community voting responses
- • Feedback and evaluation responses
- • Photos (only with your explicit consent)
How We Use Your Information
Event Planning & Operations
- • Plan appropriate programming and accommodations
- • Facilitate community connections (only with your permission)
- • Communicate event updates and logistics
- • Ensure accessibility and safety
Community Building
- • Connect you with other attendees (only if you opt in)
- • Send follow-up resources and community information
- • Invite you to future Nu Foundation events
- • Create anonymous demographic summaries for planning
What We DON'T Do
- ✗ Share your information with third parties (except payment processing)
- ✗ Use your faith journey details for anything other than programming
- ✗ Contact you for unrelated marketing
- ✗ Share photos of you without permission
- ✗ Include you in public communications without consent
Information Sharing & Protection
Who Has Access
- • Ember staff: Only those who need it for event operations
- • Venue partners: Only basic logistical information (dietary needs, accessibility)
- • Oak Life Church: Only that you're attending their Sunday service
- • No one else: We don't sell, trade, or share your personal information
How We Protect Your Information
- • Secure digital storage with encryption
- • Limited staff access on need-to-know basis
- • Physical documents secured and destroyed after event
- • Anonymous data used for planning and evaluation
Special Considerations
- 🔒 We understand many attendees aren't "out" about their evolving faith
- 🔒 We never include last names in public materials without permission
- 🔒 Photography requires explicit consent
- 🔒 Social media sharing respects privacy preferences
- 🔒 Regional connections only shared with your permission
Your Rights & Choices
You Can
- ✓ Update your information anytime by emailing [email protected]
- ✓ Opt out of future communications (except essential event logistics)
- ✓ Request to see what information we have about you
- ✓ Ask us to delete your information after the event
- ✓ Change your photography/sharing preferences during the event
Email Communications
- • Essential event information (logistics, important updates)
- • Community building opportunities (if you opt in)
- • Future Nu Foundation events (if you opt in)
- • Easy unsubscribe from non-essential emails
Data Retention
During Planning (Now - March 2026)
We keep all information for event planning and operations
After the Event
- • Contact information: Kept for future event invitations (unless you opt out)
- • Programming feedback: Kept anonymously for planning future gatherings
- • Photos: Only kept with ongoing consent
- • Sensitive personal information: Deleted within 90 days after event
If You Want Everything Deleted
- • Email [email protected] after the event
- • We'll remove you from all future communications
- • Anonymous feedback data may remain for planning purposes
Cookies & Website Data
Our Website (embergathering.fun)
- • Basic analytics to understand visitor patterns
- • No tracking of personal behavior or identity
- • No third-party advertising or data collection
- • Essential cookies only for website function
Third-Party Services
Humanitix (Registration Platform)
- • Handles payment processing securely
- • Subject to their privacy policy
- • We don't see your full payment details
Email Service
- • We use standard email services for communications
- • Your email isn't shared with the email provider for marketing
Changes to This Policy
We'll update you if we make significant changes to how we handle your information. Any changes will be posted on our website and emailed to registered attendees.
Questions or Concerns
Privacy questions:
[email protected]
Data requests:
[email protected]
General concerns:
[email protected]
We're real humans who understand the importance of safety and privacy in faith communities. Don't hesitate to reach out with any concerns.
The Ember Gathering is hosted by Nu Foundation
A nonprofit committed to building inclusive, anti-racist, Jesus-loving, social justice-oriented communities.